Search views
- Adam Evans
- Chloe Fuidge-Lugg (Unlicensed)
- Roly Birkwood
Contents
This article contains the following sections
Introduction
This article will describe how you can create a new search view in your system to use with the reports that you generate out of eKeeper CRM.
Tip
If you would like to learn how to use search views when reporting please see our Using Search Views article.
Search views allow you to change the data that is displayed against your search results when running a search via the Advanced Search. See the Reporting and exporting (v3) guide to learn how to run searches.Â
Creating a new custom search viewÂ
To create a new custom search view, first navigate to System Settings > Search Views.
You should now see the Search View List page (figure 1 below)
Once there you should see a list of existing search views that are currently setup within your system.
Figure 1 - Existing Search View List
To create a new search view click the Create New Search View button, then select the type of product that you wish to create your new search view against (figure 2 below).
Figure 2 - Create New Search View Button
Step 1:
Click System Settings in your top navigation bar
Step 2:
Find the Customise your System section within the system settings menu
Configuring your new search view
You should now see the New Search View page (figure 3 below).
Figure 3 - New Search View Setup page
There are two panels here which are described briefly below:Â
Search View Details Panel
The Search View Details panel (figure 4 below) enables you to name the search view that you are creating and also make active/inactive the search view you are editing. You can also add a short description of the search view, to help you later on. To continue enter at least a Sequence Number and a Search Name, also make the search view active if you intend to use it immediately.Â
Figure 4 - Search View Details PanelÂ
Look to the left panel labelled Search View details (figure  20).
- Sequence Number - This determines the order in which the search views appear relative to each other when selecting them against your searches.Â
- Search Name - the name of your search
- Description - This can be used to describe your search, so that you know what the search is looking to pull from your products/cases
- Active - this allows you to turn on or off the search view to make it available to your users or not.Â
- Can generate spreadsheet report - this determines whether your search view can be used to export your product and case data to an spreadsheet file.Â
Available Fields panel
The available fields panel enables you to select the columns of information that will appear when you utilise your new search view.Â
Figure 5 - Available Fields
Note
Search views do not determine which cases and products display in your results, they determine what information is displayed against the cases and products in your search results
Selecting the area of eKeeper to pull information from
To begin selecting fields you have to decide on the area of your products and cases that you wish to pull data from. To do this use the Field Groups dropdown field (figure 6)
Figure 6 - Field Groups dropdown field
To begin selecting fields you have to decide on the area of your products and cases that you wish to pull data from. To do this use the Field Groups dropdown field (figure 22)
- Product - Pulls product specific information such as Lender product, Loan Amount, Valutation, Application Reference etc.
- Stage Dates - Here you can select the last date your search results were at a particular stage. e.g. last date at Enquiry stage
- Custom Fields - here you can display data entered into custom fields on your product
- Applicant - use this menu item to pull data from fields against applicants that are associated with your search results e.g. Applicant's name, email address, telephone number etc.
- Participant Type - Use this menu to pull information from your search results relating to a particular participant type. e.g. you can pull the estate agents phone number, or the introducer's company name etc.
- Commission - Use this menu item to pull infromation from your search results relating to  the commissions incoming or outgoing e.g. broker fee, or commission due to an introducer
- Fact-find - Use this to pull information from your search results relating to the answers filled into your product's fact-find
- Company - If your search results contain cases/products that have associated companies, then you can pull the company information. e.g. Company number, Company registration number etc.
Selecting Specific information to pull into search results
Once you have selected the area you wish to pull information from, you will find that the available fields list box dynamically updates to match your chosen area. To select a desired field simply drag and drop the field to the Currently Selected Fields list box (figure 7)
Figure 7 - Available fields panelÂ
The available fields list box, displays the fields that are available in the selected field group area.
Saving your search view
Once you are finished click the Save Search View located in the bottom navigation bar (figure 8)
Figure 8 - Navigation Bar (bottom)
Contents
This article contains the following sections